# Calendar in Plexii

> See your focus time, meetings, deadlines and linked Google or Outlook calendars in one place, and drag open work straight into your day.

Source: https://plexiidesk.com/help/calendar-overview
Section: Communicate > Calendar
Plans: All plans
Updated: 2026-10-15

Calendar is where your time and your work meet. It shows the blocks of focus time and the meetings you book, the deadlines on your open work, and the events from any Google or Outlook calendars you link. Beside the grid sits **To schedule**, a list of your open Attention items, so you can drag a piece of work into an empty hour and it is booked.

Use it to see what your day or week really holds, to make time for the work that matters, and to keep your other calendars in view without switching apps.

Calendar is part of every plan.

## Open Calendar

- In the side menu, under **Apps**, click **Calendar** in the **Tools** group.
- Or press `⌘` `K` on a Mac or `Ctrl` `K` on Windows, type **Calendar** and press `Enter`. See [The command palette](https://plexiidesk.com/help/command-palette).

Calendar opens in the view you used last. The first time, it opens in **Week**.

## What you see

The page has two halves: the **To schedule** list on the left and the calendar on the right.

### The toolbar

| Control | What it does |
| --- | --- |
| **Day**, **3-Day**, **5-Day**, **Week**, **Month**, **Year** | Change how much time the calendar shows. **5-Day** and **Week** start on a Monday. |
| **Calendars** | Open the list of your calendars, where you add, colour, show, hide and remove them. See [Manage your calendars](https://plexiidesk.com/help/calendar-manage-calendars). |
| The left and right arrows | Move **Earlier** or **Later** by one view's worth: a day, a week, a month or a year. |
| **Today** | Jump back to today. |
| The date range | Shows the days you are looking at. |
| **All classes** | Show only one kind of work, in both the list and the deadlines. |
| **New** | Capture a new Attention item without leaving the calendar. |

On a trackpad, swipe left or right across the calendar to move Later or Earlier.

### The grid

In **Day**, **3-Day**, **5-Day** and **Week**, each day is a column of hours:

- **Blocks** are the focus time and meetings you have booked. Each takes the colour of the Plexii calendar it belongs to, or the colour of its Attention class when it is linked to an Attention item.
- **Events from linked calendars** are drawn flat with a coloured edge. You read them here and change them in the calendar they came from. See [Meetings from your Google or Outlook calendar](https://plexiidesk.com/help/calendar-mirrored-meetings).
- **Deadlines** for open work sit above the grid, on the day they are due. Drag one into the grid to book time for it, click it to open Attention, or double-click it to see its details.

When you open the calendar, it scrolls so the current hour is near the top.

### Month and Year

**Month** shows six weeks as a grid. Each day lists its blocks, events and due work. **Year** shows all twelve months with a mark on each day that has something on it. Click a day in either view to open it in **Day**. In **Year**, click a month's name to open that month.

## Schedule work by dragging

The **To schedule** list holds your open Attention items, most important first. Items that already have time booked later today or in the future sink to the bottom and show a check-mark calendar icon.

1. Find the item in **To schedule**. Use the list's dropdown to show **All open items** or one class.
2. Drag it onto the calendar at the time you want.

A 30-minute block is booked straight away, linked to the item. Drag its bottom edge to make it longer.

To take a block off the calendar, drag it back over the list. The list's title changes to **Drop here to unschedule** while you drag. Release it there and the block is removed; the item stays in the list.

> **Tip:**
> Double-click an item in **To schedule** to read or edit its details without leaving Calendar. Click the circle at the start of a row to close the item.

## Work with a block

Rest the pointer on a block to see its buttons:

| Button | What it does |
| --- | --- |
| Video camera | **Join this meeting**. Shown on meetings. |
| Record | **Record this external meeting**. Shown on meetings with a pasted video link. See [Record notes or a meeting held elsewhere](https://plexiidesk.com/help/meet-record-notes-and-external). |
| Calendar | **Add to my calendar**. Shown on meetings. |
| Open | **Jump to this task** or **Open this folder**, when the block is attached to one. |
| Lightning bolt | **Start a focus session for this block**. |
| Tick | **Mark done**, or **Mark not done** to undo it. |
| Cross | **Delete block**. For a repeating block you choose whether to delete future occurrences too. |

- **Move a block** by dragging it, including onto another day.
- **Change its length** by dragging its top or bottom edge.
- **Open it** by clicking it. A meeting or a plain block opens with every field ready to edit. A block linked to an Attention item opens the item.

Booking or deleting a block can be undone with `⌘` `Z` on a Mac or `Ctrl` `Z` on Windows. See [Undo and redo](https://plexiidesk.com/help/undo-redo).

## Common questions

**The To schedule list says "Nothing needs scheduling. Clear runway."** You have no open Attention items, or every item matches a filter you have set. Choose **All open items** in the list's dropdown.

**Why can I not drag an event from my Google calendar?** Events from linked calendars are read here and changed in the calendar they came from.

**Where did my Month view's plan bar go?** **Plan my day** is not shown in **Month**. Switch to **Day** or **Week** to use it. See [Plan my day](https://plexiidesk.com/help/calendar-plan-my-day).

**Does Calendar remember my view?** Yes. It reopens in the view and class filter you used last on this computer.

## Related tasks

- [Book time and meetings on the calendar](https://plexiidesk.com/help/calendar-book-time)
- [Plan my day](https://plexiidesk.com/help/calendar-plan-my-day)
- [Manage your calendars](https://plexiidesk.com/help/calendar-manage-calendars)
- [Add a Google or Outlook calendar with a link](https://plexiidesk.com/help/calendar-ics-feeds)
- [Meetings from your Google or Outlook calendar](https://plexiidesk.com/help/calendar-mirrored-meetings)
- [Attention](https://plexiidesk.com/help/attention-overview)