# Archive, trash and restore rooms and desks > Archive a room or desk to put it out of sight, move it to Trash with an Undo, and restore it within 7 days or delete it permanently. Source: https://plexiidesk.com/help/desk-archive-trash Section: Desks and the canvas > Rooms and desks Plans: All plans Updated: 2026-10-10 When you have finished with a room or desk, you have two ways to put it away: - **Archive** takes it out of your lists but keeps it in your workspace, ready to bring back whenever you like. - **Move to Trash** removes it. It waits in Trash for 7 days, so you can restore it if you change your mind, and is then removed automatically. Both work the same way on every plan, and there is nothing to set up. ## Archive or Trash: which to use | | Archive | Move to Trash | | --- | --- | --- | | Where it goes | Out of **All rooms** or **All desks**, into their **Archived** list | Into **Trash** | | How long it stays | Until you unarchive it | 7 days, then it is removed automatically | | How to bring it back | **Unarchive** | **Undo** straight away, or **Restore** from Trash | | Counts towards the Free plan's three rooms | Yes, for an archived room | No | Archive suits work you are pausing or have finished but may want to look at again. Trash suits things you no longer need. ## Archive a room or desk 1. Open **All rooms** (in the side menu, click **Rooms**) or **All desks** (in the side menu, click **All desks** under **Rooms**). 2. Right-click the room or desk. 3. Choose **Archive room** or **Archive desk**. It leaves the list, and an **Archived** button appears at the top right with the number of archived items in brackets. You can do the same from **Your desks**, the page of preview cards you see in the Desk area when no desk is open: right-click a card and choose **Archive room** or **Archive desk**. Archived items are left off that page too. To open **Your desks**, see [Desks, rooms and the canvas](https://plexiidesk.com/help/desk-overview). > **Note:** > Archiving a room hides the room from **All rooms**. The desks inside it still appear in **All desks**, so you can keep working on one while the room is put away. Archive the desks too if you want them out of sight. ## See archived items and unarchive them 1. On **All rooms** or **All desks**, click **Archived** at the top right. The page title changes to **Archived rooms** or **Archived desks**. 2. Right-click the item you want back and choose **Unarchive room** or **Unarchive desk**. 3. Click **Live rooms** or **Live desks** to return to the usual list. PlexiDesk remembers which list you were looking at on each page. If **All desks** looks almost empty, check whether the title says **Archived desks**, and click **Live desks** if it does. ## Move a room or desk to Trash 1. On **All rooms**, **All desks** or **Your desks**, right-click the room or desk. 2. Choose **Move to Trash**. It goes to Trash straight away, without a question. A dark message appears at the bottom of the window with an **Undo** button, and stays for about seven seconds. Click **Undo** to bring the item straight back. If the message has gone, click an empty part of the page and press `⌘` `Z` on a Mac or `Ctrl` `Z` on Windows. See [Undo and redo](https://plexiidesk.com/help/undo-redo). A room goes to Trash with everything in it: its desks, any rooms inside it, and their widgets. Attention items on a desk go with it too. They all come back together when you restore it. Moving something to Trash keeps what Plexii learned from it. ## Open Trash In the side menu, under **Rooms**, click **Trash**. If you cannot see it, click the arrow beside **Rooms** to open the group. When the side menu is minimised to a column of icons, click the **Trash** icon. Rest the pointer on an icon to see its name. See [The side menu](https://plexiidesk.com/help/side-menu). Trash lists the rooms and desks you moved there, newest first. Each one shows how many days it has left, such as **6 days left**. One whose time is up shows **purging soon**. A desk that went to Trash with its room is not listed on its own: it is inside the room and comes back with it. When there is nothing in Trash, it says **Trash is empty**. > **Tip:** > Trash shows the workspace you are in. If something you moved to Trash is not there, check the workspace switcher at the top of the side menu and switch to the organisation it belongs to. See [Organisation settings and switching workspaces](https://plexiidesk.com/help). ## Restore from Trash 1. Open **Trash**. 2. Click **Restore** beside the room or desk. It goes back where it was, exactly as you left it: the same room, the same widgets and, for a room, all of its desks. ## Delete permanently Use this when you want something gone now rather than after 7 days. It cannot be undone. 1. Open **Trash**. 2. Click **Delete permanently** beside the room or desk. 3. Type the room's or desk's name, as shown, to confirm. 4. Click **Delete permanently**. If the name you type does not match, nothing is deleted and PlexiDesk tells you so. What happens: - The room or desk and everything in it are erased straight away. - What Plexii learned from it is erased too. This is the difference from leaving it to be removed after 7 days, which keeps what Plexii learned. See [What Plexii remembers about you](https://plexiidesk.com/help). - Attention items on it are always kept. They move to your **Attention** page, and PlexiDesk tells you how many moved. See [Attention: everything that needs you](https://plexiidesk.com/help). ## Work on several at once ### In All rooms or All desks 1. Switch to **Gallery**, **List** or **Table** view. 2. Click **Select** in the toolbar. 3. Click each item to tick it, or click **Select all**. 4. Choose an action: - **Archive**, or **Unarchive** when you are looking at the archived list. - **Move to Trash**. PlexiDesk asks first, reminding you that the items can be restored for 7 days. Click **Move to Trash** to go ahead. One **Undo** message covers them all. - On **All desks** only, **Move to room…**. See [Rename a desk and move it to a room](https://plexiidesk.com/help/desk-rename-move). 5. Click **Done** to stop selecting. For everything else on these pages, see [Browse All rooms and All desks](https://plexiidesk.com/help/rooms-desks-index). ### In Trash 1. Click **Select** at the top right of Trash. 2. Click each item to tick it, or click **Select all**. 3. Click **Restore** to bring them all back, or **Delete permanently** to erase them. 4. For **Delete permanently**, type **DELETE** and click **Delete permanently**. If you type anything else, nothing is deleted. 5. Click **Done** to stop selecting. ## Rooms and desks shared with other people A room or desk you share live with other people, or that someone shares live with you, belongs to more than one person, so its right-click menu is different: - **Archive for me** takes it out of your lists only. Everyone else still sees it as before. **Unarchive for me** brings it back. - **Leave share**, on one someone shared with you, removes it from your workspace. The other people keep it, and any Attention items of yours on it move to your Attention page. PlexiDesk asks you to confirm first. - **Move to Trash** is not offered. A greyed-out line in the menu explains why. When you select several items and choose **Move to Trash**, shared ones are left out, and the question tells you how many. If PlexiDesk cannot leave a share, for example while you are offline, nothing changes. Try again once you are connected, or ask the person who shared it to remove you. A copy you added to your workspace from **Shared with me** is your own, so it archives and goes to Trash like anything else. See [Rooms and desks shared with you](https://plexiidesk.com/help/shared-with-me). ## Common questions **I moved a desk to Trash by mistake. Can I get it back?** Yes, for 7 days. Click **Undo** in the message straight away, or open **Trash** and click **Restore**. **Where has my archived desk gone?** Open **All desks** and click **Archived** at the top right. If you archived the room it was in, the room is under **Archived** on **All rooms**, but the desk itself is still in **All desks**. **Does moving a room to Trash free up a room on the Free plan?** Yes. Rooms in Trash do not count towards the Free plan's three rooms, but archived rooms do. Remember that the room's desks go to Trash with it. See [Create and organise rooms](https://plexiidesk.com/help/room-create) and [What each plan includes](https://plexiidesk.com/help). **What happens to my Attention items?** They are never lost. They go to Trash with their desk and come back when you restore it. If the desk is deleted permanently or removed after 7 days, they move to your **Attention** page. **What about Office files and widgets?** Office files have their own Trash. See [Delete and restore Office files](https://plexiidesk.com/help). A widget you remove from a desk can be brought back with **Undo**. See [Undo and redo](https://plexiidesk.com/help/undo-redo). ## Related tasks - [Browse All rooms and All desks](https://plexiidesk.com/help/rooms-desks-index) - [Rooms and desks shared with you](https://plexiidesk.com/help/shared-with-me) - [Create and organise rooms](https://plexiidesk.com/help/room-create) - [Rename a desk and move it to a room](https://plexiidesk.com/help/desk-rename-move) - [Undo and redo](https://plexiidesk.com/help/undo-redo) - [Desks, rooms and the canvas](https://plexiidesk.com/help/desk-overview)