# Tables, images and links

> Add and edit tables in a PlexiiDocs document, insert and resize pictures, and add, change or remove links.

Source: https://plexiidesk.com/help/docs-tables-images-links
Section: Office > PlexiiDocs
Plans: All plans
Updated: 2026-10-15

Tables lay out figures and comparisons, pictures show what words cannot, and links take readers to the source. All three are a click away in the toolbar, the **Insert** menu and the / menu.

## Before you start

- **Plans.** Tables, images and links are on every plan.
- **Pictures** come from files on your computer: PNG, JPG, GIF, WebP or SVG.

## Tables

### Insert a table

Put the cursor where the table should go, then do one of these:

- Click **Insert table** in the toolbar.
- Choose **Insert** > **Table**.
- Type / and choose **Table**.

The table has three rows and three columns, and its first row is a header row.

### Add and remove rows and columns

Click in a cell. Four buttons appear at the end of the toolbar while the cursor is in a table:

| Button | What it does |
| --- | --- |
| **Add row below** | Adds a row under the one you are in. |
| **Add column right** | Adds a column to the right of the one you are in. |
| **Delete row** | Deletes the row you are in. |
| **Delete table** | Deletes the whole table. |

### Resize columns and select cells

- **Resize a column:** move the pointer onto the line between two columns until a coloured bar appears, then drag.
- **Select several cells:** drag across them. The selected cells are tinted, and formatting you choose applies to all of them.

### Repeat the header row on every page

When a long table runs onto another page in page view, its header row can repeat at the top of each page.

1. Right-click anywhere in the table.
2. Tick **Repeat header row on every page**.

Right-click again and untick it to turn it off. The setting is saved with the table.

## Images

### Insert an image

1. Click where the image should go.
2. Click **Insert image** in the toolbar, or choose **Insert** > **Image**.
3. Choose a PNG, JPG, GIF, WebP or SVG file.

The picture is saved inside the document, so it stays even if you move or delete the original file.

### Resize or move an image

- **Resize:** click the image. A small square appears at its bottom right corner. Drag it to make the image wider or narrower; the height follows.
- **Move:** drag the image to another place in the text.

Images never spill past the margins. In page view, a picture taller than the page is scaled to fit.

## Links

### Add a link

1. Select the words that should be the link.
2. Click **Link** in the toolbar, or **Link** in the bar that appears over the selection.
3. Paste or type the address and click **Apply**, or press `Enter`.

In this box, an address typed without **https://** has it added for you. Addresses starting with **mailto:** or **tel:** are kept as they are.

You can also choose **Hyperlink** in the **Styles** list, or **Insert** > **Link**, which asks for the full address, starting **https://**.

> **Tip:**
> Typing or pasting a web address into the text turns it into a link by itself. For readers, words that say where a link goes work better than the address. **Tools** > **Check accessibility** lists links whose text is a bare address. See [Check a file for accessibility](https://plexiidesk.com/help/office-accessibility-check).

### Change or remove a link

1. Click in the link.
2. Click **Link** in the toolbar. The box shows the current address.
3. Change the address and click **Apply**, or click **Remove link**.

Clicking a link while you edit puts the cursor in it rather than opening it, so you can work on the text around it.

## Links to things in your workspace

To link to a desk, widget, another document or a person, type @. See [Insert with / and link with @](https://plexiidesk.com/help/docs-slash-menu-and-mentions). To show a desk's widget, such as a table of figures, inside the document, see [Embed desk widgets and other files in a document](https://plexiidesk.com/help/office-embed-widgets-and-files).

## Common questions

**My table is wider than the page.**
The table scrolls within the page rather than spilling over the margin. Narrow its columns by dragging their borders, or switch the page to landscape. See [Page view, margins, headers and footers](https://plexiidesk.com/help/docs-page-setup).

**Can I add a caption to an image?**
Type the caption on the line under the image, and give it a style such as italic.

## Related tasks

- [Insert with / and link with @](https://plexiidesk.com/help/docs-slash-menu-and-mentions)
- [Page view, margins, headers and footers](https://plexiidesk.com/help/docs-page-setup)
- [Embed desk widgets and other files in a document](https://plexiidesk.com/help/office-embed-widgets-and-files)
- [Format text and use styles](https://plexiidesk.com/help/docs-format-text-and-styles)
- [Check a file for accessibility](https://plexiidesk.com/help/office-accessibility-check)