# Files: your folders and files

> Files is your drive in PlexiDesk. Keep files and Office documents in folders, see them as a list or as icons and previews, and open anything from one place.

Source: https://plexiidesk.com/help/files-overview
Section: Office > Files and the browser
Plans: All plans
Updated: 2026-10-15

Files is your drive inside PlexiDesk: one place for the files you bring in, in folders you make, alongside the Office documents you file there. Use it to find a file you added to a desk weeks ago, keep a project's papers together, or put a document in the folder it belongs to.

## Before you start

- Files is on every plan.
- Files are kept inside PlexiDesk. While you are signed in, your folders and files sync to your other computers with the rest of your work. See [Sync your work across devices](https://plexiidesk.com/help/accounts-and-sync).

## Open Files

Click the **Apps** heading in the side menu, then **Files** under **Tools**. Office Home also has a **Files** tile.

Files opens at the top level, called **Files** in the path bar.

## What is in Files

- **Folders** you make, or bring in from your computer.
- **Files** of any kind: pictures, PDFs, spreadsheets, recordings and more. Files you drop onto a desk are kept here too, at the top level, so you can find them later.
- **Office documents** you have filed into a folder: documents, spreadsheets, decks, diagrams, designs and artwork. A document lives in one folder at a time. See [Organise files and file documents](https://plexiidesk.com/help/files-organise-and-file-documents).

## What you see

- **The toolbar**: **Files**, Undo and Redo, **New folder**, **Add files**, **Import folder** and **Add document**. On the right, the four ways to view the folder.
- **The path bar**: where you are, such as **Files** › **Projects** › **Launch**. Click any part to go back up to it.
- **The folder's contents**, folders first.

### Four ways to view

Click a button at the right of the toolbar:

| View | What it shows |
| --- | --- |
| **List** | A table with **Name**, **Type**, **Size**, **Date added** and **Date modified**. |
| **Small icons** | A grid of small icons. |
| **Large icons** | A grid of larger icons. |
| **Large preview** | Large previews of pictures and other files the computer can preview. |

Files remembers the view and sort order you last used.

### Sort

- In **List**, click a column heading to sort by it, and click it again to reverse the order. Right-click the heading row to choose a column from a menu.
- In the icon views, choose **Name**, **Size**, **Type**, **Date added** or **Date modified** from the **Sort by** list in the toolbar.

Folders always stay above files.

## Open things

Double-click to open:

- **A folder** opens in place.
- **An Office document** opens in its editor.
- **A file** opens in the app your computer uses for that kind of file.

Right-click anything for more, such as **Rename**, **Reveal in Finder** for a file, sharing, and **Delete**. See [Organise files and file documents](https://plexiidesk.com/help/files-organise-and-file-documents).

## Large files

Files keeps a file of any size on the computer you added it on. A file over 50 MB is marked **on this device only** in the **Size** column: its name and type appear on your other devices, but its contents stay on this one. Rest the pointer on the label for the details.

## Undo

**Undo** and **Redo** in the toolbar, or `⌘` `Z` and `⇧` `⌘` `Z` on a Mac and `Ctrl` `Z` and `Ctrl` `Shift` `Z` on Windows, step back and forward through what you did in Files while it is open: new folders, renames, moves, added files and deletions.

## Files on a desk

To show a folder from Files on a desk, add a Drive (folder) widget. See [Drive (folder) widget](https://plexiidesk.com/help/widget-drive).

## Common questions

**Where is a file I dropped on a desk?** At the top level of Files, under its own name. Move it into a folder if you like; the desk keeps showing it.

**Why is a document not in Files?** Office documents appear in Files once you file them in a folder. Use **Add document**, or the **Filed in** button in the document's editor. See [Organise files and file documents](https://plexiidesk.com/help/files-organise-and-file-documents).

**How do I share a file?** Right-click it for sharing options. See [Share a widget, document or file](https://plexiidesk.com/help/share-items-documents-files).

**I deleted something by mistake.** Click **Undo** in the toolbar straight away.

## Related tasks

- [Add files and folders](https://plexiidesk.com/help/files-add-and-import)
- [Organise files and file documents](https://plexiidesk.com/help/files-organise-and-file-documents)
- [Drive (folder) widget](https://plexiidesk.com/help/widget-drive)
- [Drop files, links and apps onto a desk](https://plexiidesk.com/help/canvas-drop-files)
- [Share a widget, document or file](https://plexiidesk.com/help/share-items-documents-files)
- [PlexiiOffice: your office suite](https://plexiidesk.com/help/office-overview)