# Glossary of Plexii terms

> Plain definitions of the words PlexiDesk uses, from rooms, desks and widgets to credits, presence, seats and snapshots, with a link to learn more.

Source: https://plexiidesk.com/help/glossary
Section: Reference > Terms and plans
Plans: All plans
Updated: 2026-10-15

PlexiDesk has a few words of its own, and uses some familiar words in a particular way. This glossary explains each one in a sentence or two and links to the guide that covers it.

## A to C

**Admin.** A role in an organisation. Admins invite and remove people, change roles and manage offices and profiles. See [Set up and manage your organisation](https://plexiidesk.com/help/org-manage#roles).

**Appear offline.** A choice you make in the **Team** panel to hide your status from everyone else while you keep working. See [Presence and your status](https://plexiidesk.com/help/people-presence).

**Area.** One of the four parts of PlexiDesk: **Desk**, **Office**, **People** and **Brain**. Each has its own menu, and tabs at the top of every menu move between them. See [Desk, Office, People and Brain: the four areas](https://plexiidesk.com/help/plexii-areas).

**Attention.** One page for everything that needs you, filed by what each item asks of you. See [Attention: everything that needs you](https://plexiidesk.com/help/attention-overview).

**Automatic.** The starting choice under **AI · source** in Settings: AI uses your PlexiDesk credits first, then your own key when they run out. See [AI credits and where your AI runs](https://plexiidesk.com/help/ai-credits).

**Backup.** A single file holding a copy of everything PlexiDesk stores on your computer, which you can restore later. PlexiDesk also takes automatic snapshots. See [Back up and restore your workspace](https://plexiidesk.com/help/data-backup-restore).

**Body doubling.** Working alongside another member on camera in a private room, so you both get on with your work. On the Pro and Team plans. See [Body doubling: work alongside someone](https://plexiidesk.com/help/body-double-overview).

**Brain.** The area for what your workspace knows: search, your knowledge base, the Brain Map, decisions, automations and agents. See [Desk, Office, People and Brain: the four areas](https://plexiidesk.com/help/plexii-areas#brain).

**Canvas.** The open surface of a desk, where you place, move and resize widgets. See [Move around the canvas](https://plexiidesk.com/help/canvas-navigation).

**Collaborations.** The page that gathers your live documents and live folders. See [Work together in real time](https://plexiidesk.com/help/real-time-collaboration).

**Command palette.** The search box you open with `⌘` `K` on a Mac or `Ctrl` `K` on Windows to find anything, run commands or ask Plexii. See [The command palette](https://plexiidesk.com/help/command-palette).

**Credits.** A prepaid balance in US dollars on your PlexiDesk account that runs AI with no key to set up. New accounts start with $1 of free AI credits. See [AI credits and where your AI runs](https://plexiidesk.com/help/ai-credits).

## D to H

**Desk.** One piece of work, laid out on its own canvas with the widgets it needs. Desks live in rooms, and every plan has unlimited desks. See [Desks, rooms and the canvas](https://plexiidesk.com/help/desk-overview).

**Directory.** The People area page that lists everyone in your organisation, with their status. See [The People area](https://plexiidesk.com/help/people-overview).

**Directory sync (SCIM).** A Team plan feature that lets your identity provider add people to your organisation and take them out automatically. See [Single sign-on and directory sync](https://plexiidesk.com/help/org-sso-directory-sync).

**Export.** A readable file of your whole workspace, or a single document saved in a format such as Word or PDF. See [Export your work and import it elsewhere](https://plexiidesk.com/help/data-export-import).

**Focus session.** A timed stretch of work on one desk. While it runs, your status shows **In focus**. See [Start a focus session](https://plexiidesk.com/help/focus-session).

**Guest.** A role in an organisation with read-only access to what is shared with the organisation. See [Set up and manage your organisation](https://plexiidesk.com/help/org-manage#roles).

**Home.** The dashboard you land on in the Desk area: a greeting, one bar to ask, search or jump, and widgets you arrange. Office, People and Brain each have a Home of their own. See [The Home dashboard](https://plexiidesk.com/help/home-dashboard).

## I to O

**Inbox.** The list of your chat conversations, items people share with you and contact requests, in the Office area. Your email stays in Mail. See [Inbox: your notifications](https://plexiidesk.com/help/plexii-inbox).

**Knock.** A light way to let a teammate know you would like a word. They can reply or call you back. See [Video calls and knocking](https://plexiidesk.com/help/calls-and-knock).

**Live document.** An Office document shared with people so that everyone edits the same file at the same time. See [Work together in real time](https://plexiidesk.com/help/real-time-collaboration).

**Live view.** A read-only web page of a desk that follows your changes as you work. See [Publish a live view of a desk](https://plexiidesk.com/help/share-live-web-view).

**Member.** A role in an organisation with full access to what is shared with it. See [Set up and manage your organisation](https://plexiidesk.com/help/org-manage#roles).

**Office.** The area for documents, spreadsheets, decks, diagrams, designs and artwork, plus mail, calendar, chat and meetings. See [PlexiiOffice: your office suite](https://plexiidesk.com/help/office-overview).

**Open-items strip.** The row of tabs above the footer for the desks, documents and apps you have open. See [The open-items strip](https://plexiidesk.com/help/open-items-strip).

**Organisation.** Your company or team in PlexiDesk, with its own workspace, members and roles. See [Set up and manage your organisation](https://plexiidesk.com/help/org-manage).

**Owner.** The role with full control of an organisation, including who else is an owner. An organisation always has at least one. See [Set up and manage your organisation](https://plexiidesk.com/help/org-manage#roles).

**Own key.** Your own Anthropic API key, which PlexiDesk can use for AI instead of credits. Requests then go straight from your computer to Anthropic. See [Add your own API keys](https://plexiidesk.com/help/api-keys).

## P to R

**People Map.** The Team plan page that shows your organisation by office, on a day-and-night world map and by reporting line. See [People Map](https://plexiidesk.com/help/people-map).

**Personal.** Your own workspace, always there whether or not you are signed in. See [Organisation settings and switching workspaces](https://plexiidesk.com/help/settings-organisation).

**Plan (billing).** Free, Pro or Team: what your account includes and costs. See [Plans and pricing: Free, Pro and Team](https://plexiidesk.com/help/plans-and-pricing).

**Plan (timeline).** A room turned into a timeline, so you can schedule its desks. Not the same as your billing plan. See [Plans: timelines for your rooms](https://plexiidesk.com/help/plans-overview).

**Plexii.** The assistant on every screen. It answers from your own work, shows its sources, and proposes changes as cards you approve. See [Meet Plexii, your assistant](https://plexiidesk.com/help/ai-assistant).

**Presence.** Live status showing who in your organisation is online, in focus, busy or offline. On the Team plan. See [Presence and your status](https://plexiidesk.com/help/people-presence).

**Proposal.** A change Plexii suggests, shown as a card with a reason and a preview. Nothing changes until you apply it. See [Review and apply Plexii's changes](https://plexiidesk.com/help/plexii-proposals).

**Room.** A group of related desks. The Free plan allows up to three rooms at the top level of your workspace. See [Create and organise rooms](https://plexiidesk.com/help/room-create).

## S to Z

**Saved locally.** The sync status shown when your work is saved on this computer but not syncing, usually because you are signed out. See [Sync your work across devices](https://plexiidesk.com/help/accounts-and-sync).

**Seat.** On the Team plan, each owner, admin and member of your organisation. Guests are not counted. See [Plans and pricing: Free, Pro and Team](https://plexiidesk.com/help/plans-and-pricing#what-per-seat-means-on-team).

**Share sheet.** The window where you choose who can open a desk or room, and what a link gives them. See [Sharing and invites](https://plexiidesk.com/help/sharing-and-invites).

**Shared.** The page, under **Rooms** in the side menu, where rooms, desks and widgets sent to you wait until you add them to your workspace. See [Rooms and desks shared with you](https://plexiidesk.com/help/shared-with-me).

**Single sign-on (SSO).** Signing in to PlexiDesk with your work account through your organisation's identity provider. On the Team plan. See [Single sign-on and directory sync](https://plexiidesk.com/help/org-sso-directory-sync).

**Snapshot.** A frozen copy of a desk that anyone can read in a web browser. It does not change when the desk does. See [Share a read-only snapshot](https://plexiidesk.com/help/share-snapshot-and-viewer).

**SpeedDeck.** A widget with a panel of buttons that open apps and websites, press shortcuts, type text and run macros. See [SpeedDeck widget](https://plexiidesk.com/help/speeddeck-intro).

**Sync.** Keeping your work the same on every computer where you are signed in. See [Sync your work across devices](https://plexiidesk.com/help/accounts-and-sync).

**Template.** A saved desk setup you can start new desks from. See [Desk templates](https://plexiidesk.com/help/desk-templates).

**Trial.** The 14 days of the Team plan's features every new account starts with, with no card needed. See [Your 14-day trial](https://plexiidesk.com/help/billing-trial).

**Two-factor authentication.** A 6-digit code from an authenticator app that you enter when you sign in, as well as your password. See [Turn on two-factor authentication](https://plexiidesk.com/help/account-two-factor).

**Vault.** Encrypted storage on your computer for passwords and keys, sealed with your master password. See [Store passwords in the Vault](https://plexiidesk.com/help/vault).

**Widget.** One tool on a desk, such as a note, a table, a task list or a browser. See [Add a widget to a desk](https://plexiidesk.com/help/add-a-widget).

**Workspace.** Where your work lives: your Personal workspace, or an organisation's. You choose with the workspace switcher at the top of the menu on the left. See [Organisation settings and switching workspaces](https://plexiidesk.com/help/settings-organisation).

## Related tasks

- [What each plan includes](https://plexiidesk.com/help/plan-features)
- [Desks, rooms and the canvas](https://plexiidesk.com/help/desk-overview)
- [Desk, Office, People and Brain: the four areas](https://plexiidesk.com/help/plexii-areas)
- [Meet Plexii, your assistant](https://plexiidesk.com/help/ai-assistant)
- [Sharing and invites](https://plexiidesk.com/help/sharing-and-invites)