# Keyboard shortcuts in Office

> The keyboard shortcuts in PlexiiDocs, PlexiiSheets, PlexiiSlides, PlexiiDiagrams, PlexiiDraw and PlexiiDesign, for Mac and Windows, plus typing shortcuts.

Source: https://plexiidesk.com/help/office-keyboard-shortcuts
Section: Reference > Shortcuts and menus
Plans: All plans
Updated: 2026-10-15

Each PlexiiOffice app has its own keyboard shortcuts for the work you do in it: formatting text, moving round a spreadsheet, presenting slides, or switching drawing tools. This page lists them app by app, for the Mac and for Windows.

For the shortcuts that work everywhere in PlexiDesk, such as the command palette, see [Keyboard shortcuts](https://plexiidesk.com/help/keyboard-shortcuts).

## Before you start

- **Plan.** Shortcuts work the same on every plan.
- **Mac and Windows.** On a Mac, shortcuts use `⌘` (Command) and `⌥` (Option). On Windows, press `Ctrl` instead of `⌘` and `Alt` instead of `⌥`. `⇧` is the Shift key.
- **Click into the editor first.** Shortcuts act on the editor that has your attention. Most do nothing while you are typing in a box elsewhere on the screen, such as a search box.
- **App-wide shortcuts still work.** `⌘` `K` opens the command palette inside every editor too.

## PlexiiDocs

### Format text

| To do this | On a Mac | On Windows |
| --- | --- | --- |
| Bold | `⌘` `B` | `Ctrl` `B` |
| Italic | `⌘` `I` | `Ctrl` `I` |
| Underline | `⌘` `U` | `Ctrl` `U` |
| Strikethrough | `⌘` `⇧` `S` | `Ctrl` `Shift` `S` |
| Highlight | `⌘` `⇧` `H` | `Ctrl` `Shift` `H` |
| Inline code | `⌘` `E` | `Ctrl` `E` |
| Subscript | `⌘` `,` | `Ctrl` `,` |
| Superscript | `⌘` `.` | `Ctrl` `.` |

### Paragraphs and lists

| To do this | On a Mac | On Windows |
| --- | --- | --- |
| Normal text | `⌘` `⌥` `0` | `Ctrl` `Alt` `0` |
| Heading 1 to Heading 6 | `⌘` `⌥` `1` to `6` | `Ctrl` `Alt` `1` to `6` |
| Align left, centre, right, justify | `⌘` `⇧` `L`, `E`, `R`, `J` | `Ctrl` `Shift` `L`, `E`, `R`, `J` |
| Numbered list | `⌘` `⇧` `7` | `Ctrl` `Shift` `7` |
| Bulleted list | `⌘` `⇧` `8` | `Ctrl` `Shift` `8` |
| Checklist | `⌘` `⇧` `9` | `Ctrl` `Shift` `9` |
| Indent or outdent a list item | `Tab` or `⇧` `Tab` | `Tab` or `Shift` `Tab` |
| Quote | `⌘` `⇧` `B` | `Ctrl` `Shift` `B` |
| Code block | `⌘` `⌥` `C` | `Ctrl` `Alt` `C` |
| Line break without a new paragraph | `⇧` `Enter` | `Shift` `Enter` |

In a table, `Tab` moves to the next cell and adds a row when you are in the last one. `⇧` `Tab` moves back.

### Edit and find

| To do this | On a Mac | On Windows |
| --- | --- | --- |
| Find and replace | `⌘` `F` | `Ctrl` `F` |
| Next match, previous match, close (in the find box) | `Enter`, `⇧` `Enter`, `Esc` | `Enter`, `Shift` `Enter`, `Esc` |
| Undo | `⌘` `Z` | `Ctrl` `Z` |
| Redo | `⌘` `⇧` `Z` or `⌘` `Y` | `Ctrl` `Shift` `Z` or `Ctrl` `Y` |
| Select all | `⌘` `A` | `Ctrl` `A` |
| Open the slash menu to insert something | `/` | `/` |
| Link to something in your workspace | `@` at the start of a word | `@` at the start of a word |
| Leave focus mode | `Esc` | `Esc` |

In the slash menu and the @ list, use the arrow keys to move, `Enter` to choose and `Esc` to close. See [Insert with / and link with @](https://plexiidesk.com/help/docs-slash-menu-and-mentions).

### Type to format

Type these at the start of a line, followed by a space, and PlexiiDocs turns them into formatting as you type:

| Type | To get |
| --- | --- |
| `#` to `######` | Heading 1 to Heading 6 |
| `-`, `+` or `*` | A bulleted list |
| `1.` | A numbered list |
| `[ ]` or `[x]` | A checklist item |
| `>` | A quote |
| ` ``` ` | A code block. Add a language name after it if you like. |
| `---` | A divider line (no space needed) |

Inside a line, `**bold**`, `*italic*`, `~~strikethrough~~`, `` `code` `` and `==highlight==` format the text between the marks as soon as you type the closing mark. A web address you type becomes a link.

## PlexiiSheets

Click a cell first. These keys act on the grid when you are not typing in a cell.

| To do this | On a Mac | On Windows |
| --- | --- | --- |
| Move between cells | Arrow keys | Arrow keys |
| Extend the selection | `⇧` and an arrow key | `Shift` and an arrow key |
| Move right | `Tab` | `Tab` |
| Edit the cell | `Enter` or `F2` | `Enter` or `F2` |
| Start typing over the cell | Type any character | Type any character |
| Clear the selected cells | `Delete` or `Backspace` | `Delete` or `Backspace` |
| Copy, cut, paste cells | `⌘` `C`, `⌘` `X`, `⌘` `V` | `Ctrl` `C`, `Ctrl` `X`, `Ctrl` `V` |
| Fill down | `⌘` `D` | `Ctrl` `D` |
| Fill right | `⌘` `R` | `Ctrl` `R` |
| Fill the selection with the active cell | `⌘` `Enter` | `Ctrl` `Enter` |
| Select the cells in use | `⌘` `A` | `Ctrl` `A` |
| Undo | `⌘` `Z` | `Ctrl` `Z` |
| Redo | `⌘` `⇧` `Z` | `Ctrl` `Shift` `Z` |

While you are typing in a cell:

- `Enter` saves and moves down, `Tab` saves and moves right, and `Esc` cancels.
- With a typed value, the arrow keys save and move that way.
- While writing a formula, the arrow keys point at a cell and put its reference into the formula.
- In the list of functions that appears, use the arrow keys to move, `Enter` or `Tab` to choose, and `Esc` to close.

Paste fills a whole selection from one copied cell, and adjusts formula references when you paste a copy of your own cells. See [Fill, copy and paste](https://plexiidesk.com/help/sheets-fill-copy-paste).

## PlexiiSlides

### While editing

| To do this | On a Mac | On Windows |
| --- | --- | --- |
| Undo | `⌘` `Z` | `Ctrl` `Z` |
| Redo | `⌘` `⇧` `Z` | `Ctrl` `Shift` `Z` |
| Duplicate the selection | `⌘` `D` | `Ctrl` `D` |
| Group | `⌘` `G` | `Ctrl` `G` |
| Ungroup | `⌘` `⇧` `G` | `Ctrl` `Shift` `G` |
| Delete the selection | `Delete` or `Backspace` | `Delete` or `Backspace` |
| Nudge the selection | Arrow keys (`⇧` for bigger steps) | Arrow keys (`Shift` for bigger steps) |
| Add to the selection | `⇧` or `⌘` and click | `Shift` or `Ctrl` and click |
| Clear the selection | `Esc` | `Esc` |
| Stop editing a text box | `Esc` | `Esc` |

Double-click a text box to edit its text.

### While presenting

| To do this | Press |
| --- | --- |
| Next slide | `→`, `Space` or `N` |
| Previous slide | `←` or `P` |
| Black out the screen | `B` |
| Stop presenting | `Esc` |

See [Speaker notes and presenting](https://plexiidesk.com/help/slides-speaker-notes-and-present).

## PlexiiDiagrams

| To do this | On a Mac | On Windows |
| --- | --- | --- |
| Delete the selection | `Delete` or `Backspace` | `Delete` or `Backspace` |
| Select several shapes | `⌘` and click | `Ctrl` and click |
| Draw a selection box | `⇧` and drag | `Shift` and drag |
| Pan | Hold `Space` and drag | Hold `Space` and drag |
| Zoom | Scroll | Scroll |
| Save or cancel a shape's new name | `Enter` or `Esc` | `Enter` or `Esc` |

Double-click a shape to rename it, and double-click a connector to label it. See [PlexiiDiagrams overview](https://plexiidesk.com/help/diagrams-overview).

## PlexiiDraw

### Tools

Press a letter to switch tool. Each tool's tooltip shows its letter.

| Key | Tool | Key | Tool |
| --- | --- | --- | --- |
| `V` | Select | `L` | Line |
| `A` | Edit points | `T` | Type |
| `P` | Pen | `B` | Brush |
| `N` | Pencil | `E` | Eraser |
| `R` | Rectangle | `G` | Paint bucket |
| `D` | Rounded rectangle | `I` | Eyedropper |
| `O` | Ellipse | `H` | Pan |
| `U` | Polygon | `S` | Star |

### Edit and view

| To do this | On a Mac | On Windows |
| --- | --- | --- |
| Undo | `⌘` `Z` | `Ctrl` `Z` |
| Redo | `⌘` `⇧` `Z` or `⌘` `Y` | `Ctrl` `Shift` `Z` or `Ctrl` `Y` |
| Duplicate | `⌘` `D` | `Ctrl` `D` |
| Select all | `⌘` `A` | `Ctrl` `A` |
| Delete | `Delete` or `Backspace` | `Delete` or `Backspace` |
| Nudge | Arrow keys (`⇧` for bigger steps) | Arrow keys (`Shift` for bigger steps) |
| Finish a pen path | `Enter` or `Esc` | `Enter` or `Esc` |
| Clear the selection | `Esc` | `Esc` |
| Brush smaller or larger | `[` or `]` | `[` or `]` |
| Pan | Hold `Space` and drag | Hold `Space` and drag |
| Zoom | `⌘` and scroll | `Ctrl` and scroll |

### While you draw

- Hold `⇧` while drawing a shape for a perfect square or circle, and while moving to keep to one direction.
- Hold `⇧` while resizing to keep the proportions, and `⌥` (`Alt`) to resize from the centre.
- Hold `⇧` while rotating to turn in 15° steps.
- Hold `⌥` (`Alt`) while dragging a point's handle to move one side of it on its own.
- `⇧`-click adds to or takes away from the selection.

See [PlexiiDraw overview](https://plexiidesk.com/help/draw-overview).

## PlexiiDesign

| To do this | On a Mac | On Windows |
| --- | --- | --- |
| Undo | `⌘` `Z` | `Ctrl` `Z` |
| Redo | `⌘` `⇧` `Z` or `⌘` `Y` | `Ctrl` `Shift` `Z` or `Ctrl` `Y` |
| Duplicate the selection | `⌘` `D` | `Ctrl` `D` |
| Delete the selection | `Delete` or `Backspace` | `Delete` or `Backspace` |
| Add to the selection | `⇧` or `⌘` and click | `Shift` or `Ctrl` and click |
| Stop editing a text frame | `Esc` | `Esc` |
| Select all the text in a frame | `⌘` `A` | `Ctrl` `A` |

With the mouse: drag from a ruler to add a guide, and click a guide to remove it. In a master page, type {#} for the page number and {pages} for the total page count. See [PlexiiDesign overview](https://plexiidesk.com/help/design-overview).

## AI boxes in every app

In the boxes where you describe what you want AI to do, such as **Describe the** document **you want** on the Documents page or an editor's AI panel, press `⌘` `Enter` (`Ctrl` `Enter`) to run it.

## Common questions

**A shortcut does nothing.**
Click into the document, sheet, slide or canvas first, so the editor has your attention. Shortcuts that change a selection need something selected. In PlexiiSheets, grid shortcuts do nothing while you are typing in a cell: press `Enter` or `Esc` first.

**Can I change these shortcuts?**
No. The shortcuts in the Office apps are fixed.

**Does ⌘K insert a link in PlexiiDocs?**
`⌘` `K` opens the command palette everywhere, including in documents. To add a link, use **Insert** > **Link**.

## Related tasks

- [Keyboard shortcuts](https://plexiidesk.com/help/keyboard-shortcuts)
- [The editor header, saving and the File menu](https://plexiidesk.com/help/office-editor-basics)
- [PlexiiDocs overview](https://plexiidesk.com/help/docs-overview)
- [PlexiiSheets overview](https://plexiidesk.com/help/sheets-overview)
- [PlexiiSlides overview](https://plexiidesk.com/help/slides-overview)
- [PlexiiDraw overview](https://plexiidesk.com/help/draw-overview)