# Export to PDF and print

> Save a document, deck, diagram, design or artwork as a PDF to share or print, and make a print-ready PDF with bleed and crop marks from PlexiDesign.

Source: https://plexiidesk.com/help/office-pdf-export-and-print
Section: Office > Office basics
Plans: All plans
Updated: 2026-10-15

A PDF looks the same on every computer, which makes it the safest way to send a finished file or to print it. Five of the six PlexiiOffice apps save PDFs. To print, save a PDF and print it from your computer's PDF viewer.

## Before you start

- **Plans.** PDF export works on every plan.
- **Spreadsheets.** PlexiSheets saves as Excel or CSV rather than PDF. See [Import and export Excel and CSV files](https://plexiidesk.com/help/sheets-excel-csv-import-export).

## Save a PDF

Open the file, then:

| App | Where |
| --- | --- |
| **PlexiDocs** | **File** > **Download** > **PDF document (.pdf)**, or **File** > **Print (PDF)**. Also in the toolbar's folder button, **Export PDF**. |
| **PlexiSlides** | **File** > **Download** > **PDF document (.pdf)**. |
| **PlexiDiagrams** | **Export** in the diagram's toolbar, then **PDF**. |
| **PlexiDesign** | **File** > **Download** > **PDF document (.pdf)**, or **Export** in the toolbar, then **PDF**. |
| **PlexiDraw** | **File** > **Export PDF…** |

Choose where to save the file. It is named after your file to start with. Click **Save**.

After a document's PDF is saved, a line above the page shows where it went.

## What goes into the PDF

- **Documents** use the document's own paper size (A4 or Letter), orientation and margins, so set those before you export. See [Page view, margins, headers and footers](https://plexiidesk.com/help/docs-page-setup).
- **Decks** come out one slide to a page, in landscape.
- **Designs** with more than one page come out as a multi-page PDF, one design page to each PDF page.

> **Tip:**
> A document's running header, footer and page numbers are written into a Word export. If you need them on the printed page, export to Word (.docx) and print from there. See [Word, PDF and web export in PlexiiDocs](https://plexiidesk.com/help/docs-word-import-export).

## Print a document

PlexiDocs' **File** > **Print (PDF)** saves a PDF laid out for print.

1. Choose **File** > **Print (PDF)**.
2. Save the PDF.
3. Open it in your computer's PDF viewer and print it from there.

## Send a design to a print shop

PlexiDesign can make a print-ready PDF with bleed and crop marks:

1. In PlexiDesign, click **Export** in the toolbar.
2. Set **Bleed (px)**: how far the background should extend past the edge of the page.
3. Click **Print PDF (crop marks)**.

You can also choose **Tools** > **Print PDF (bleed + crop marks)**. See [Export and print a design](https://plexiidesk.com/help/design-export-and-print).

## Common questions

**My PDF uses different fonts from the screen.**
A document's PDF uses a standard print typeface for text that is not given a font of its own. To control the look exactly, export to Word and make the PDF from your word processor.

**Can I export a spreadsheet as a PDF?**
Export it as .xlsx and save a PDF from your spreadsheet program. To show figures in a PDF, you can also copy them into a document as a table.

**Where did the PDF go?**
Where you chose in the save window. For documents, the line above the page shows the full path.

## Related tasks

- [Open and save Word, Excel, PowerPoint and Visio files](https://plexiidesk.com/help/office-import-export)
- [Page view, margins, headers and footers](https://plexiidesk.com/help/docs-page-setup)
- [Export and print a design](https://plexiidesk.com/help/design-export-and-print)
- [Export artwork](https://plexiidesk.com/help/draw-export)
- [Import and export PowerPoint and PDF](https://plexiidesk.com/help/slides-powerpoint-import-export)