# Browse All rooms and All desks > Find any room or desk with five views, search, grouping and filters, reorder them by dragging, and act on several at once with Select. Source: https://plexiidesk.com/help/rooms-desks-index Section: Desks and the canvas > Rooms and desks Plans: All plans Updated: 2026-10-10 **All rooms** and **All desks** are the two pages that list everything you have in the Desk area. They share one layout, so once you know one you know both. ## Open the pages - **All rooms:** in the side menu, click **Rooms**. - **All desks:** in the side menu, click **All desks** under **Rooms**. If you cannot see it, click the arrow beside **Rooms** to expand the group. - **One room's desks:** on **All rooms**, click a room. Its page is titled **Desks in** followed by the room's name, and lists the desks in that room and in any rooms inside it. Click **All rooms** at the top to go back. A plan opens its plan dashboard instead. ## What each card shows - **A room** shows a preview built from its first few desks, its name, how many desks it holds, how many rooms are inside it (if any) and **Plan** if it is a plan. - **A desk** shows a miniature of its widgets, its name, its room, its status, how many items are on it (or **empty**), and how many Attention items on it are still open and how many of those are due within two days or overdue. - **A room or desk shared with you** carries a badge; rest the pointer on it to see who shared it. ## Switch between views The buttons at the left of the toolbar switch views. Rest the pointer on a button to see its name. - **Gallery:** cards with previews. This is the starting view. - **List:** one compact row per item. - **Board:** a column for each group, such as one per status. If **Group** is set to **None**, the board uses the page's first grouping (Type for rooms, Status for desks) so it still has columns. - **Table:** a grid with a column for each detail. All rooms shows **Desks**, **Sub-rooms**, **Type**, **In room** and **Updated**. All desks shows **Room**, **Status**, **Items** and **Updated**. - **Timeline:** items grouped by month, newest first. Rooms are placed by the date they were created, and desks by the date they last changed. PlexiDesk remembers the view, grouping and filter you last used on each page. ## Search, group and filter - **Search** matches names and notes as you type. If nothing matches, you see **Nothing matches** and a **Clear search** button. - **Group** sorts items into labelled groups. On **All rooms**: **Type** (Rooms and Plans) or **Parent room**. On **All desks**: **Status** or **Room**. Rooms start grouped by Type and desks by Status. Choose **None** to turn grouping off. - **Filter** shows only some items. On **All rooms**: **Rooms only**, **Plans only** or **Top level**. On **All desks**: **To do**, **In progress**, **Done** or **Parked**. Choose **All** to see everything again. The number of items showing is at the right end of the toolbar. ## Put items in your own order You can drag cards into the order you want in **Gallery** or **List** view. 1. Set **Group** to **None** and **Filter** to **All**, and clear the search box. 2. Drag a card onto the place you want it. In List view, each row has a handle on the left to grab. Your order is saved. ## Act on one item Point at a room or desk in Gallery or List view to see a row of small icons; rest the pointer on one to see what it does. Right-click an item in any view to see every action with its name. - **Rooms:** Share with team or group (when available), Create public link, Chat about this room, Rename room, Make this a plan or Remove from Plans, Open room, Archive room and Move to Trash. See [Create and organise rooms](https://plexiidesk.com/help/room-create). - **Desks:** Share with team or group (when available), Create public link, Rename desk, Open desk, Archive desk and Move to Trash. See [Rename a desk and move it to a room](https://plexiidesk.com/help/desk-rename-move). **Share with team or group** appears when you are in your Personal workspace and also belong to a team organisation. See [Share with your team or a group](https://plexiidesk.com/help). ## Select several items at once 1. Switch to **Gallery**, **List** or **Table** view. 2. Click **Select** in the toolbar. A bar appears below the toolbar with the number selected. 3. Click each item to tick it. Clicking now selects instead of opening. Click **Select all** to tick everything showing; it changes to **Select none** once everything is ticked. 4. Choose an action: - On **All rooms**: **Archive** or **Move to Trash**. Moving a room to Trash takes its desks with it. - On **All desks**: **Move to room…**, **Archive** or **Move to Trash**. 5. Click **Done** to stop selecting. **Move to Trash** asks you to confirm first. Items in Trash can be restored for 7 days. Shared rooms and desks are skipped; leave the share or archive them instead. See [Archive, trash and restore rooms and desks](https://plexiidesk.com/help/desk-archive-trash). ## See archived rooms and desks When you have archived something, an **Archived** button appears at the top right with the number in brackets. Click it to see only archived items; the page title changes to **Archived rooms** or **Archived desks**. Here, **Archive** becomes **Unarchive**. Click **Live rooms** or **Live desks** to go back. ## Empty pages - **Nothing here yet** means there are no rooms or desks to show. Click **New room** or **New desk** to make the first one. - **Nothing matches** means your search found nothing. Click **Clear search**. If an item is missing but you did not search, check the **Filter** box is set to **All**, then look in **Archived**. ## Related tasks - [Create a desk](https://plexiidesk.com/help/desk-create) - [Create and organise rooms](https://plexiidesk.com/help/room-create) - [Rooms and desks shared with you](https://plexiidesk.com/help/shared-with-me) - [Desks, rooms and the canvas](https://plexiidesk.com/help/desk-overview)