# Assistant autonomy

> Choose how much Plexii may do on its own: only suggest, ask before each change, or handle low-risk work itself and ask before anything risky.

Source: https://plexiidesk.com/help/settings-assistant-autonomy
Section: Settings and integrations > AI settings
Plans: All plans
Updated: 2026-10-15

When Plexii suggests changes, such as adding widgets to a desk, filling in a table or drafting an email, it offers them as cards. **Assistant autonomy** decides what happens to those cards: whether Plexii only suggests, waits for you to apply each one, or applies routine work itself and asks before anything risky.

The setting is on the **AI** tab of Settings. Organisation admins can also set a ceiling that no member's choice can go above.

## Before you start

- Assistant autonomy is on every plan. The [Autonomous agent](https://plexiidesk.com/help/plexii-autonomous-agent), which it also governs, is part of the Pro and Team plans.
- **Your choice belongs to your account.** While you are signed in, it is saved with your account and applies on every computer you sign in on. If you are not signed in, a choice lasts only until you quit PlexiDesk.
- New accounts start on **Ask before acting**.

## The three levels

| Level | What Plexii does |
| --- | --- |
| **Suggest only** | The assistant surfaces ideas but never changes anything itself. You do the action. |
| **Ask before acting** | The assistant proposes each action and carries it out once you confirm. |
| **Act on low-risk, ask for the rest** | The assistant handles routine, low-risk work on its own and tells you, but still asks before anything risky. |

### What counts as risky

These always wait for you, at every level:

- removing something from a desk
- booking time in your calendar
- moving, flagging or otherwise acting on your real email
- starting an email or a chat message to someone
- starting a focus session timer

Everything else Plexii can propose, such as adding widgets, writing into a note or table, creating a desk or a document, is low-risk: it stays inside your workspace and can be undone. See [Everything Plexii can create or change](https://plexiidesk.com/help/plexii-actions-reference).

## Choose your level

1. Click the gear at the right-hand end of the header to open Settings.
2. Click the **AI** tab.
3. Scroll to **Assistant autonomy**, below **Attention**.
4. Under **Your default (all assistants)**, click **Suggest only**, **Ask before acting** or **Act on low-risk, ask for the rest**.

To go back to your organisation's default, or PlexiDesk's, click **Use org / default**.

The box at the top, **In effect now**, shows the level that applies and where it comes from, such as **Set at the system level.** If your organisation caps it, it ends with **capped by your organisation.**

## What you will see at each level

### Suggest only

- Plexii's cards still appear, so you can see the ideas, but they have no one-click apply, and there is no button to apply them all.
- A note under the cards explains why: **Your autonomy setting is "Suggest only", so Plexii leaves the doing to you.** If your organisation set the limit, it says **Your organisation limits the assistant to suggestions, so these are not applied for you.**
- Make the changes yourself, using the cards as your guide.

### Ask before acting

- Each card has its apply action. Click a card to apply it, or apply them all together. See [Review and apply Plexii's changes](https://plexiidesk.com/help/plexii-proposals).
- Nothing changes until you apply it.

### Act on low-risk, ask for the rest

- Low-risk cards apply themselves, one at a time, and a note says **Applied automatically — your autonomy setting allows low-risk work without asking.**
- Risky cards wait for you to apply them, as at **Ask before acting**.
- A card that needs you to choose where something goes also waits for you.

### The Autonomous agent

When you give Plexii a goal with the Autonomous agent, the same level applies to each step it takes. At **Suggest only** and **Ask before acting**, every step waits for your approval. At **Act on low-risk, ask for the rest**, it carries out low-risk steps itself and stops to ask before risky ones. The level is read when a run starts, so a change takes effect from the next run. See [Give Plexii a goal with the Autonomous agent](https://plexiidesk.com/help/plexii-autonomous-agent).

## Organisation ceiling

In a shared organisation, admins and owners see **Organisation ceiling (applies to everyone)**, with the note **No member's assistant may exceed this level.** Choose a level, and every member's assistant works at that level or below it, whatever they choose themselves.

Other members see what their organisation has set: **Your organisation caps autonomy at** the level, or **Your organisation has not set an autonomy policy.** If you are not in a shared organisation, the section says **Join or switch to a shared organisation to see or set an organisation-wide policy.**

If a member who is not an admin tries to change the ceiling, PlexiDesk says **Only an organisation admin can set this.** See [Organisation settings and switching workspaces](https://plexiidesk.com/help/settings-organisation).

## Tips

- **Start on Ask before acting.** Once you trust the kinds of changes Plexii proposes for your work, move to **Act on low-risk, ask for the rest** to save clicks.
- **Use Suggest only** when you want Plexii as an adviser, for example while you are learning how PlexiDesk works, or for a shared workspace where people prefer to make every change themselves.
- **Check In effect now** if Plexii does more or less than you expect. It shows whether your organisation's ceiling is limiting your choice.

## Common questions

**I chose Act on low-risk, but Plexii still asks me.** The change is one of the risky kinds, which always wait for you, or your organisation's ceiling is lower than your choice. Check **In effect now**.

**Can Plexii delete things on its own?** No. Removing something is always treated as risky and waits for you, at every level.

**My level was different after I restarted.** You were not signed in, so the choice was not saved. Sign in and choose again. See [Create an account and sign in](https://plexiidesk.com/help/account-sign-in).

**Does this change what Plexii can see?** No. Autonomy is about what Plexii may change. What it reads is covered in [What Plexii can read and search](https://plexiidesk.com/help/plexii-what-plexii-reads).

## Related

- [AI settings](https://plexiidesk.com/help/settings-ai)
- [Review and apply Plexii's changes](https://plexiidesk.com/help/plexii-proposals)
- [Give Plexii a goal with the Autonomous agent](https://plexiidesk.com/help/plexii-autonomous-agent)
- [Everything Plexii can create or change](https://plexiidesk.com/help/plexii-actions-reference)
- [Organisation settings and switching workspaces](https://plexiidesk.com/help/settings-organisation)