# Board pack desk: agenda, papers and actions assembled on time

> For Company secretaries, executive assistants and chairs preparing a board or committee meeting.

a board pack is a deadline with many contributors; the desk tracks every paper by owner and due date, holds the timed agenda, the management report and the financials together, and carries the last meeting’s actions forward. Distinct from /tools/meeting-agenda-builder (one agenda) and business-trip (the other executive-assistant desk).

## What goes on the desk

- Table ‘Papers’ (Paper, Owner, Due, Status single select: Requested, Draft in, Final, In pack) shown as Kanban by status (/help/table-views)
- Document ‘Agenda and minutes’ (/help/widget-document)
- Slides ‘Management report’ (/help/widget-slides)
- Spreadsheet ‘Financials’ imported from Excel (/help/widget-spreadsheet)
- Drive (folder) for the final pack (/help/widget-drive)
- Tasks ‘Actions from last meeting’ with owners (/help/widget-tasks-planning)
- Contacts for directors and paper owners (/help/widget-contacts)
- a Timer per agenda item on the day (/help/widget-timer).

## Set it up

build the agenda with /tools/meeting-agenda-builder (Board meeting preset) and open the .docx in the Document widget; create the Papers table; add the rest.

## Use it day to day

chase papers from the Kanban; on pack day move everything into the folder; after the meeting record decisions and actions.

## Where Plexii helps

the Document’s Draft with AI and Rewrite selection, which change nothing until you insert or replace (/help/widget-document); Plexii answers questions across what is on the desk with sources (/help/ai-assistant); a Voice note can transcribe your own dictated notes and suggest next steps (/help/widget-voice-note).