# Event planning desk: suppliers, registrations and the run sheet

> For Event planners and anyone organising a conference, a launch or a company event.

a checklist counted back from the event date, a supplier Table with quotes and status, registrations charted against capacity, and on the day a run sheet with a Timer per segment. Distinct from board-pack and the agenda tool (meetings, not events).

## What goes on the desk

- Document ‘Run sheet’ (time, segment, owner, notes) (/help/widget-document)
- Table ‘Suppliers’ (Supplier, Service, Quote, Status (single select), Contact) as Kanban by status (/help/table-views)
- Chart ‘Registrations by ticket type’ from a registrations table (/help/widget-chart)
- Tasks ‘Checklist’ with due dates counted back from the event (/help/widget-tasks-planning)
- Contacts for suppliers and speakers (/help/widget-contacts)
- Map with the venue (/help/widget-map)
- a Timer per run-sheet segment, pinned to a corner on the day (/help/widget-timer).

## Set it up

give the desk the event date as its due date (/help/desk-create); add the checklist tasks with due dates.

## Use it day to day

weekly supplier check; on the day run the timers.

## Where Plexii helps

Build a table with AI drafts a supplier or checklist table for you to review (/help/widget-table-ai); Plexii answers what is still unconfirmed from the desk, with sources (/help/ai-assistant).