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Suggest edits with track changes

Turn on Suggesting in PlexiiDocs so your edits are recorded as suggestions, then accept or reject them all when the review is done.

All plansUpdated

When you review someone's writing, or want a second opinion on your own, you often want to propose a change rather than make it. Turn on Suggesting and PlexiiDocs records your edits as suggestions: new text is underlined and removed text is struck through, so the change is visible until someone accepts or rejects it.

Before you start

  • Plans. Suggesting is on every plan.
  • Working with others. In a live, shared document, everyone editing it sees the suggestions as they are made. See Work together in real time.

Turn on Suggesting

Click Suggesting in the bar above the page. The button is highlighted while it is on.

Suggesting is off each time you open a document, so you always know which mode you are in. Click Suggesting again to go back to editing directly.

Make suggestions

With Suggesting on, edit as you normally would:

  • Type new text. It is added as a suggestion, underlined.
  • Delete text with Backspace or Delete. Instead of disappearing, it is struck through.
  • Select text and type over it. The old text is struck through and your new text follows it, underlined.

Suggestions are shown in your colour, and each one records who made it and when.

Joining two paragraphs, by pressing Backspace at the start of one, happens straight away rather than as a suggestion.

Accept or reject suggestions

While Suggesting is on, or whenever the document holds suggestions, two buttons appear beside it:

  • Accept all makes every suggestion part of the document: underlined text becomes ordinary text, and struck-through text is removed.
  • Reject all throws every suggestion away: underlined text is removed, and struck-through text goes back to normal.

The buttons are greyed out when there is nothing to accept or reject. Either one can be undone with ⌘ Z on a Mac or Ctrl Z on Windows.

A review, start to finish

  1. The reviewer opens the document and turns on Suggesting.
  2. They make their changes, and add comments to explain anything that needs it. See Comment on a document.
  3. The writer reads the suggestions and comments.
  4. To keep the changes, the writer clicks Accept all. To keep none, Reject all.
  5. To keep some and not others, the writer edits the suggested text first, then accepts the rest.

Common questions

Can I accept one suggestion and reject another? Accept and reject work on all suggestions at once. To drop a suggested addition before you accept the rest, delete its underlined text, then click Accept all.

Should I accept the suggestions before I export? Yes. Accept or reject them first, so the Word or PDF file shows the final text. See Word, PDF and web export in PlexiiDocs.

I accepted everything by mistake. Press ⌘ Z or Ctrl Z straight away. For anything older, restore an earlier version. See Version history.

Still need help? Contact support at [email protected].