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Version history

PlexiiOffice keeps earlier versions of every file as you work. Open Version history to go back to one; restoring saves the current state first.

All plansUpdated

As you work on a file, PlexiiOffice quietly keeps versions of it. If an edit goes wrong, or you want something back that you deleted an hour ago, open Version history and restore the version from before the change.

It works the same way in all six apps: PlexiDocs, PlexiSheets, PlexiSlides, PlexiDiagrams, PlexiDesign and PlexiDraw.

Before you start

  • Plans. Version history is on every plan.
  • Versions build up as you edit. A file you have not changed yet has no versions.

How versions are kept

  • When you change a file, a version is saved. While you keep editing, a new version is saved at most once every five minutes.
  • A version is only kept when something has changed, so leaving a file open does not fill the list.
  • Each file keeps its fifty most recent versions. Older ones are removed as new ones are added.

Version history is about the file's contents. Its name is not part of a version, so restoring does not change the file's name.

Restore an earlier version

  1. Open the file.
  2. Choose File > Version history. The Version history panel opens on the right.
  3. Find the version you want. Each one shows when it was saved: Today and the time for today's versions, or the date and time for earlier ones. The top one is marked newest.
  4. Click Restore beside it.

The file reloads with that version's contents. The panel stays open.

Some versions carry a label that says where they came from. AI edit marks a change Plexii made to the file for you.

To close the panel, click the × at its top right, or click outside it.

What you will see

  • Loading versions… while the list loads.
  • No versions yet. when there is nothing to restore. Keep working and versions appear every few minutes.
  • Restoring… on the button while a version is being restored.

Version history or undo?

  • For a change you made a moment ago, Undo is quicker. See Undo and redo.
  • For anything older, or after you have closed and reopened the file, use Version history.
  • To let someone else propose changes you can accept or reject, use suggesting mode in PlexiDocs. See Suggest edits with track changes.

Common questions

Can I see what a version looks like before I restore it? The list shows when each version was saved. Restore one to see it; if it is not the right one, restore Before restore to go back.

Does restoring a version change the file on my desks? Yes. A widget on a desk shows the same file, so it shows the restored contents too.

Can I get back a file I deleted? Version history works inside a file you can open. For a deleted file, look in the trash. See Delete and restore Office files.

Still need help? Contact support at [email protected].