Browse All rooms and All desks

All rooms and All desks are the two pages that list everything you have in the Desk area. They share one layout, so once you know one you know both.

Open the pages

• All rooms: in the side menu, click Rooms.
• All desks: in the side menu, click All desks under Rooms. If you cannot see it, click the arrow beside Rooms to expand the group.
• One room's desks: on All rooms, click a room. Its page is titled Desks in followed by the room's name, and lists the desks in that room and in any rooms inside it. Click All rooms at the top to go back. A plan opens its plan dashboard instead.

What each card shows

• A room shows a preview built from its first few desks, its name, how many desks it holds, how many rooms are inside it (if any) and Plan if it is a plan.
• A desk shows a miniature of its widgets, its name, its room, its status, how many items are on it (or empty), and how many Attention items on it are still open and how many of those are due within two days or overdue.
• A room or desk shared with you carries a badge; rest the pointer on it to see who shared it.

Switch between views

The buttons at the left of the toolbar switch views. Rest the pointer on a button to see its name.

• Gallery: cards with previews. This is the starting view.
• List: one compact row per item.
• Board: a column for each group, such as one per status. If Group is set to None, the board uses the page's first grouping (Type for rooms, Status for desks) so it still has columns.
• Table: a grid with a column for each detail. All rooms shows Desks, Sub-rooms, Type, In room and Updated. All desks shows Room, Status, Items and Updated.
• Timeline: items grouped by month, newest first. Rooms are placed by the date they were created, and desks by the date they last changed.

PlexiDesk remembers the view, grouping and filter you last used on each page.

Search, group and filter

• Search matches names and notes as you type. If nothing matches, you see Nothing matches and a Clear search button.
• Group sorts items into labelled groups. On All rooms: Type (Rooms and Plans) or Parent room. On All desks: Status or Room. Rooms start grouped by Type and desks by Status. Choose None to turn grouping off.
• Filter shows only some items. On All rooms: Rooms only, Plans only or Top level. On All desks: To do, In progress, Done or Parked. Choose All to see everything again.

The number of items showing is at the right end of the toolbar.

Put items in your own order

You can drag cards into the order you want in Gallery or List view.

1. Set Group to None and Filter to All, and clear the search box.
2. Drag a card onto the place you want it. In List view, each row has a handle on the left to grab.

Your order is saved.

Act on one item

Point at a room or desk in Gallery or List view to see a row of small icons; rest the pointer on one to see what it does. Right-click an item in any view to see every action with its name.

• Rooms: Share with team or group (when available), Create public link, Chat about this room, Rename room, Make this a plan or Remove from Plans, Open room, Archive room and Move to Trash. See Create and organise rooms.
• Desks: Share with team or group (when available), Create public link, Rename desk, Open desk, Archive desk and Move to Trash. See Rename a desk and move it to a room.

Share with team or group appears when you are in your Personal workspace and also belong to a team organisation. See Share with your team or a group Coming soon.

Select several items at once

1. Switch to Gallery, List or Table view.
2. Click Select in the toolbar. A bar appears below the toolbar with the number selected.
3. Click each item to tick it. Clicking now selects instead of opening. Click Select all to tick everything showing; it changes to Select none once everything is ticked.
4. Choose an action:
   • On All rooms: Archive or Move to Trash. Moving a room to Trash takes its desks with it.
   • On All desks: Move to room…, Archive or Move to Trash.
5. Click Done to stop selecting.

Move to Trash asks you to confirm first. Items in Trash can be restored for 7 days. Shared rooms and desks are skipped; leave the share or archive them instead. See Archive, trash and restore rooms and desks.

See archived rooms and desks

When you have archived something, an Archived button appears at the top right with the number in brackets. Click it to see only archived items; the page title changes to Archived rooms or Archived desks. Here, Archive becomes Unarchive. Click Live rooms or Live desks to go back.

Empty pages

• Nothing here yet means there are no rooms or desks to show. Click New room or New desk to make the first one.
• Nothing matches means your search found nothing. Click Clear search.

If an item is missing but you did not search, check the Filter box is set to All, then look in Archived.

Related tasks

• Create a desk
• Create and organise rooms
• Rooms and desks shared with you
• Desks, rooms and the canvas