Glossary of Plexii terms

PlexiDesk has a few words of its own, and uses some familiar words in a particular way. This glossary explains each one in a sentence or two and links to the guide that covers it.

A to C

Admin. A role in an organisation. Admins invite and remove people, change roles and manage offices and profiles. See Set up and manage your organisation.

Appear offline. A choice you make in the Team panel to hide your status from everyone else while you keep working. See Presence and your status.

Area. One of the four parts of PlexiDesk: Desk, Office, People and Brain. Each has its own menu, and tabs at the top of every menu move between them. See Desk, Office, People and Brain: the four areas.

Attention. One page for everything that needs you, filed by what each item asks of you. See Attention: everything that needs you.

Automatic. The starting choice under AI · source in Settings: AI uses your PlexiDesk credits first, then your own key when they run out. See AI credits and where your AI runs.

Backup. A single file holding a copy of everything PlexiDesk stores on your computer, which you can restore later. PlexiDesk also takes automatic snapshots. See Back up and restore your workspace.

Body doubling. Working alongside another member on camera in a private room, so you both get on with your work. On the Pro and Team plans. See Body doubling: work alongside someone.

Brain. The area for what your workspace knows: search, your knowledge base, the Brain Map, decisions, automations and agents. See Desk, Office, People and Brain: the four areas.

Canvas. The open surface of a desk, where you place, move and resize widgets. See Move around the canvas.

Collaborations. The page that gathers your live documents and live folders. See Work together in real time.

Command palette. The search box you open with ⌘ K on a Mac or Ctrl K on Windows to find anything, run commands or ask Plexii. See The command palette.

Credits. A prepaid balance in US dollars on your PlexiDesk account that runs AI with no key to set up. New accounts start with $1 of free AI credits. See AI credits and where your AI runs.

D to H

Desk. One piece of work, laid out on its own canvas with the widgets it needs. Desks live in rooms, and every plan has unlimited desks. See Desks, rooms and the canvas.

Directory. The People area page that lists everyone in your organisation, with their status. See The People area.

Directory sync (SCIM). A Team plan feature that lets your identity provider add people to your organisation and take them out automatically. See Single sign-on and directory sync.

Export. A readable file of your whole workspace, or a single document saved in a format such as Word or PDF. See Export your work and import it elsewhere.

Focus session. A timed stretch of work on one desk. While it runs, your status shows In focus. See Start a focus session.

Guest. A role in an organisation with read-only access to what is shared with the organisation. See Set up and manage your organisation.

Home. The dashboard you land on in the Desk area: a greeting, one bar to ask, search or jump, and widgets you arrange. Office, People and Brain each have a Home of their own. See The Home dashboard.

I to O

Inbox. The list of your chat conversations, items people share with you and contact requests, in the Office area. Your email stays in Mail. See Inbox: your notifications.

Knock. A light way to let a teammate know you would like a word. They can reply or call you back. See Video calls and knocking.

Live document. An Office document shared with people so that everyone edits the same file at the same time. See Work together in real time.

Live view. A read-only web page of a desk that follows your changes as you work. See Publish a live view of a desk.

Member. A role in an organisation with full access to what is shared with it. See Set up and manage your organisation.

Office. The area for documents, spreadsheets, decks, diagrams, designs and artwork, plus mail, calendar, chat and meetings. See PlexiiOffice: your office suite.

Open-items strip. The row of tabs above the footer for the desks, documents and apps you have open. See The open-items strip.

Organisation. Your company or team in PlexiDesk, with its own workspace, members and roles. See Set up and manage your organisation.

Owner. The role with full control of an organisation, including who else is an owner. An organisation always has at least one. See Set up and manage your organisation.

Own key. Your own Anthropic API key, which PlexiDesk can use for AI instead of credits. Requests then go straight from your computer to Anthropic. See Add your own API keys.

P to R

People Map. The Team plan page that shows your organisation by office, on a day-and-night world map and by reporting line. See People Map.

Personal. Your own workspace, always there whether or not you are signed in. See Organisation settings and switching workspaces.

Plan (billing). Free, Pro or Team: what your account includes and costs. See Plans and pricing: Free, Pro and Team.

Plan (timeline). A room turned into a timeline, so you can schedule its desks. Not the same as your billing plan. See Plans: timelines for your rooms.

Plexii. The assistant on every screen. It answers from your own work, shows its sources, and proposes changes as cards you approve. See Meet Plexii, your assistant.

Presence. Live status showing who in your organisation is online, in focus, busy or offline. On the Team plan. See Presence and your status.

Proposal. A change Plexii suggests, shown as a card with a reason and a preview. Nothing changes until you apply it. See Review and apply Plexii's changes.

Room. A group of related desks. The Free plan allows up to three rooms at the top level of your workspace. See Create and organise rooms.

S to Z

Saved locally. The sync status shown when your work is saved on this computer but not syncing, usually because you are signed out. See Sync your work across devices.

Seat. On the Team plan, each owner, admin and member of your organisation. Guests are not counted. See Plans and pricing: Free, Pro and Team.

Share sheet. The window where you choose who can open a desk or room, and what a link gives them. See Sharing and invites.

Shared. The page, under Rooms in the side menu, where rooms, desks and widgets sent to you wait until you add them to your workspace. See Rooms and desks shared with you.

Single sign-on (SSO). Signing in to PlexiDesk with your work account through your organisation's identity provider. On the Team plan. See Single sign-on and directory sync.

Snapshot. A frozen copy of a desk that anyone can read in a web browser. It does not change when the desk does. See Share a read-only snapshot.

SpeedDeck. A widget with a panel of buttons that open apps and websites, press shortcuts, type text and run macros. See SpeedDeck widget.

Sync. Keeping your work the same on every computer where you are signed in. See Sync your work across devices.

Template. A saved desk setup you can start new desks from. See Desk templates.

Trial. The 14 days of the Team plan's features every new account starts with, with no card needed. See Your 14-day trial.

Two-factor authentication. A 6-digit code from an authenticator app that you enter when you sign in, as well as your password. See Turn on two-factor authentication.

Vault. Encrypted storage on your computer for passwords and keys, sealed with your master password. See Store passwords in the Vault.

Widget. One tool on a desk, such as a note, a table, a task list or a browser. See Add a widget to a desk.

Workspace. Where your work lives: your Personal workspace, or an organisation's. You choose with the workspace switcher at the top of the menu on the left. See Organisation settings and switching workspaces.

Related tasks

• What each plan includes
• Desks, rooms and the canvas
• Desk, Office, People and Brain: the four areas
• Meet Plexii, your assistant
• Sharing and invites