Keyboard shortcuts in Office

Each PlexiiOffice app has its own keyboard shortcuts for the work you do in it: formatting text, moving round a spreadsheet, presenting slides, or switching drawing tools. This page lists them app by app, for the Mac and for Windows.

For the shortcuts that work everywhere in PlexiDesk, such as the command palette, see Keyboard shortcuts.

Before you start

• Plan. Shortcuts work the same on every plan.
• Mac and Windows. On a Mac, shortcuts use ⌘ (Command) and ⌥ (Option). On Windows, press Ctrl instead of ⌘ and Alt instead of ⌥. ⇧ is the Shift key.
• Click into the editor first. Shortcuts act on the editor that has your attention. Most do nothing while you are typing in a box elsewhere on the screen, such as a search box.
• App-wide shortcuts still work. ⌘ K opens the command palette inside every editor too.

PlexiiDocs

Format text

Paragraphs and lists

In a table, Tab moves to the next cell and adds a row when you are in the last one. ⇧ Tab moves back.

Edit and find

In the slash menu and the @ list, use the arrow keys to move, Enter to choose and Esc to close. See Insert with / and link with @.

Type to format

Type these at the start of a line, followed by a space, and PlexiiDocs turns them into formatting as you type:

Inside a line, **bold**, *italic*, ~~strikethrough~~, `code` and ==highlight== format the text between the marks as soon as you type the closing mark. A web address you type becomes a link.

PlexiiSheets

Click a cell first. These keys act on the grid when you are not typing in a cell.

While you are typing in a cell:

• Enter saves and moves down, Tab saves and moves right, and Esc cancels.
• With a typed value, the arrow keys save and move that way.
• While writing a formula, the arrow keys point at a cell and put its reference into the formula.
• In the list of functions that appears, use the arrow keys to move, Enter or Tab to choose, and Esc to close.

Paste fills a whole selection from one copied cell, and adjusts formula references when you paste a copy of your own cells. See Fill, copy and paste.

PlexiiSlides

While editing

Double-click a text box to edit its text.

While presenting

See Speaker notes and presenting.

PlexiiDiagrams

Double-click a shape to rename it, and double-click a connector to label it. See PlexiiDiagrams overview.

PlexiiDraw

Tools

Press a letter to switch tool. Each tool's tooltip shows its letter.

Edit and view

While you draw

• Hold ⇧ while drawing a shape for a perfect square or circle, and while moving to keep to one direction.
• Hold ⇧ while resizing to keep the proportions, and ⌥ (Alt) to resize from the centre.
• Hold ⇧ while rotating to turn in 15° steps.
• Hold ⌥ (Alt) while dragging a point's handle to move one side of it on its own.
• ⇧-click adds to or takes away from the selection.

See PlexiiDraw overview.

PlexiiDesign

With the mouse: drag from a ruler to add a guide, and click a guide to remove it. In a master page, type {#} for the page number and {pages} for the total page count. See PlexiiDesign overview.

AI boxes in every app

In the boxes where you describe what you want AI to do, such as Describe the document you want on the Documents page or an editor's AI panel, press ⌘ Enter (Ctrl Enter) to run it.

Common questions

A shortcut does nothing. Click into the document, sheet, slide or canvas first, so the editor has your attention. Shortcuts that change a selection need something selected. In PlexiiSheets, grid shortcuts do nothing while you are typing in a cell: press Enter or Esc first.

Can I change these shortcuts? No. The shortcuts in the Office apps are fixed.

Does ⌘K insert a link in PlexiiDocs? ⌘ K opens the command palette everywhere, including in documents. To add a link, use Insert > Link.

Related tasks

• Keyboard shortcuts
• The editor header, saving and the File menu
• PlexiiDocs overview
• PlexiiSheets overview
• PlexiiSlides overview
• PlexiiDraw overview